Make your reception a night you will never forget. With our main ballroom that can seat up to 400 people, let your fantasy come true. At the Alumni Center, we believe everyone should have an amazing experience when visiting our establishment. With friendly staff and amazing décor, we promise you a night filled with joy and excitement. Let us help you host the most special day of your life!

The following is a basic list of policies and procedures to help make your day the best it can be. Please refer to the Usage Guidelines and Frequently Asked Questions for more information. 

Wedding Packages 
• For wedding receptions with a dance, the first floor of the Alumni Center is required to be rented. This space includes: the Barrett Wildcat Den, Tointon Great Room, Johnson Terrace and the entire Banquet Room.
• The cost for renting the first floor, along with the dance floor, is $3,000 for Saturday-only rental and $3,500 for Friday through Saturday rental.* A deposit of half the total rental price is required to reserve the space. The remaining balance is due before the event date.

*Friday rental is based on availability 

Add Ons

• • Uplights - $20 per light. Up to 10 lights avaiable and we have 50 color combos to choose from.
    
    

Food and Beverage
• All food and beverages served or consumed in the Alumni Center must be provided and served by a caterer pre-approved by the Alumni Center. A complete list of approved caterers is available upon request.
• It is the intention of the Alumni Center policies that for all groups where a meal service is provided, the same caterer will provide any beverage service and snack food for the group or other such requested time period during the event. 
• No meal may be served without a license. A caterer with the required licenses to serve the food is required for events. A copy of the current license to operate from the Kansas Department of Health and Environment must be given to the K-State Alumni Center and kept on file.
• The Alumni Center has available and can provide all dishes, glasses, cups and flatware required for the event. The caterer is responsible for the placement of dishes, glasses and flatware, and can provide their own dishes, glasses and flatware if preferred.
• Any excess breakage or loss of the aforementioned will be charged to the caterer. No dishware, glassware or flatware can be removed from the property without prior approval from the building or events manager.
• The Alumni Center also has available for use: chafing warmers, portable food warmers, serving trays, coffee warmers, beverage carafes and selected serving kitchenware. 
• All linens for food and beverage tables, including table coverings and napkins, shall be the responsibility of the caterer.

Alcohol
• Any event taking place at the Alumni Center that wishes to serve alcoholic beverages must purchase all said beverages through an approved caterer, who will also serve all beverages. No alcoholic beverages may be brought into the facility by a party other than the approved caterer.
• The Alumni Center does not allow individuals to bring or serve their own alcoholic beverages on the premises. This includes, but is not limited to, coolers/cases, flasks, bottles or open containers of any kind.
• Bottles of alcohol are not to be placed on guest tables, nor are guests to have the ability to serve themselves. Champagne towers are not permitted.
• The individual or agency sponsoring the event assumes responsibility for compliance with all laws governing the dispensing and serving of alcoholic beverages.
• No alcoholic beverages may be sold without a license. A caterer having the required licenses to serve alcoholic beverages is required for events. Sale of alcoholic beverages must be arranged for and purchased through a licensed caterer of alcoholic beverages. 
• Only persons of legal drinking age may possess, be served or be permitted to consume alcoholic beverages. 
• Alcoholic beverages are not allowed outside the designated boundaries of the Alumni Center.
• The Association reserves the right to control the time and length of an event in which alcohol is served. The Association further reserves the right to deny service to individuals and to discontinue the service of alcoholic beverages prior to the scheduled ending time should the conduct and decorum of the guests or violations of these guidelines or state laws make it necessary to do so. 
• If the Association thinks it is necessary to have security at the event, it will arrange such at the expense of the sponsor. 
• Alcoholic beverages must be purchased prior to 30 minutes before the end of the event.

Availability 
• The space is available 8 a.m. to 11:30 p.m. day of event. 
• All events must conclude no later than 11:30 p.m. 
• Allow one hour of cleanup after reception has concluded. 
• For Friday wedding rentals that include decorating, the renter must get approval from the Alumni Center manager in advance.
• The standard rental period for the Banquet Room on Fridays is a half-day, from 12 p.m. (noon) to 5 p.m. However, this time can be adjusted with the Alumni Center manager's approval.
• All-day rentals of the Banquet Room for setup and decorating will be charged the full non-university rate.
• For all Friday wedding rentals where decorating is involved, the renter, vendors and guests must exit the building by 8 p.m.

Desserts and Late Night Snacks
• Cakes may be provided from outside vendors. The vendor does not need to be one of the approved caterers for the Alumni Center. 
• No food trucks are permitted.

Candles
• No open flame candles will be permitted. Candles must be encased in glass. Votives are allowed, as well as tea lights as long as they are in a container or floating in water. Candles are not permitted on cocktail tables or on the floor.

Ceremony
The Center can provide three different options for hosting ceremonies. Space can be rented for a ceremony only or can be hosted along with a reception:

• Full Banquet Room
  • Can accommodate up to 400 guests
  • $1,400 to rent for ceremony ONLY
  • If hosting with a reception: round tables would be set up around the perimeter of the room
    
• Half Banquet Room
  
  • Can accommodate up to 300 guests
  • $800 to rent for ceremony ONLY
    
• Johnson Terrace
  
  • Can accommodate up to 220 guests
  •  $500 to rent for ceremony ONLY or included in First Floor rental
    
  • The Alumni Center does not provide chairs for Johnson Terrace rentals. All chairs must be rented and set up through a rental provider or vendor.
    
    

For All Indoor Ceremonies
• Alumni Center can provide a wireless or lapel microphone for an additional charge.
• If the reception is immediately to follow, there will be an additional cost to flip the space* for the reception.

*Room flips require a minimum of 1 hour to reset for reception, depending on the size of the event, and will have an additional charge.

• Use of a laser projection system for a slideshow is included in room rental.
• Alumni Center staff will reset Banquet Room from ceremony to reception.

For All Ceremonies
• If Banquet Room space is available the night before, we can accommodate a ceremony rehearsal for up to an hour for no additional charge. Rehearsal dinners must be catered using an approved caterer. Rehearsal dinners in a separate room will be charged the non-university rate. Alumni Center staff is not responsible for moving or resetting tables or chairs, or replacing linens during rehearsal dinners.
• The Center does not provide any décor.
• Center staff will set all tables, chairs, etc. needed for ceremony set up.

For All Receptions
• Use of our in-house sound system is not permitted for wedding receptions. Renters must provide their own speakers (DJ, live entertainment, personal speakers).
• For all wedding receptions, the caterer, renter or designated rental provider is responsible for table linens. The Alumni Center will provide linens for the gift table and any non-food tables upon request for $3 per linen.

Decorations
• All decorations and rental items must be approved by the building manager. They must be free-standing, including signs. Nothing is to be attached to the walls or ceiling. No posters or banners will be permitted on the Alumni Center exterior or grounds without the approval of the building manager.
• No helium balloons will be allowed in the Banquet Room or Tadtman Board Room.
• Glitter, sprinkles or confetti will not be allowed in the Alumni Center. 
• The removal of any fixtures, furniture or furnishings from the Alumni Center is prohibited. 
• Decorations, tables, chairs and other large decorations and objects cannot block the grand staircase, stairwell entrances, fire exits or doorways. The Alumni Center manager and/or day-of-event staff may request and have the authority to move/remove objects that violate this rule.

What’s Included?
• Set up and clean-up of all spaces including tables, chairs, dance floor.
• Professional and knowledgeable event staff on site all day and evening.
• Complimentary use of two 12' drop-down projection screens.
• Grand entrance down the elegant Stolzer Grand Staircase.
• Congratulatory message on a large, electronic kiosk in the Great Room.

Questions?

Malea Karnes '25
Alumni Center event coordinator
785-532-5075

Email Malea